Job Details

Purpose:

The main purpose of the Accounts Payable (AP)  function is to ensure that supplier invoices and employee expenses are dealt with efficiently and correctly.  Key suppliers should be paid to corporate timelines, to avoid interruption to the business and late penalty fines.   This role will involve close liaison with our Shared Service Centre in India to ensure that the objectives of the accounts payable function are met.  Responsibilities will be split between EMEA and India, however, you will need to have an all-round knowledge of all Accounts Payable tasks to provide cover for all aspects of AP processing if required. 

Main Duties and responsibilities:

Will include

·         To ensure that invoices and employee expenses that are received are correctly routed to India in a timely manner

·         To ensure that all documents received are archived as per the documented process

·         To handle all queries from suppliers and the business in a customer focused and timely manner

·         Regular liaison with the India team

·         To review supplier statement reconciliations on a regular basis and to liaise with suppliers and India to investigate, understand and resolve reconciling items

·         To deal with approval issues to ensure payment is made to corporate guidelines.

·         To manage the payment process ensuring that key suppliers and employees are paid to corporate guidelines

·         To update bank reconciliations according to laid down timelines and to ensure that reconciling items are cleared before month end

·         To reconcile the AP ledgers each month within laid down deadlines and to communicate progress to GL teams

·         To undertake adhoc duties which may arise e.g. requests for data from HR/tax teams etc.

·         To provide information required by local audit teams regarding payables process

·         To undertake aged creditor reviews to identify and resolve issues relating to aged AP items

·         To support colleagues within the department to ensure workloads are completed

·         To provide cover for tasks allocated to India if required

Key Competencies:

Providing Excellent Customer Service

Attention to Detail

Accuracy

Teamworking – ability to work with local and remote teams

Communication – including local EMEA language communication

Planning & Organising

Problem Solving

Ability to work to deadlines

Knowledge, Skills and Experience

-          European language other than English is essential

-          The ability to work under pressure.

-          Experience of AP query resolution work

-          Experience of AP processing in a European environment would be desirable

-          The ability to work well in a team, including the wider India AP team

-          Being adaptable to change, sometimes at short notice.

-          Excellent oral and written communication skills.

-          Good Interpersonal skills.

-          The ability to work on own initiative